Meeting Minutes from 4/9/07

Ø Started with the reading of the minutes from the last meeting. Motion made and passed to accept

Ø Treasurer’s report: 2 bills paid: 1old, Blue Dolphin bill for Flag T-shirts in the amount of $612, and 1 new, the PO box for the league $ 65. [edit: POBox was $46 -gt]

Motion made and carried to table the report to the end of the year per By-Law

Ø Old Business:

HS coaching position has been awarded, person is from out of town, no formal notification as of yet.

Ø New Business

SMYFLPW – nothing new to report

SMYFL – nothing new to report

Cheering: - Cheering tryouts are May 22, 23, 24 – @ the JH school, times are 5:30 – 7:30 all 3 nights.

Need paperwork for tryouts and physical waiver forms

Discuss need for “alternate list” for cheering

A decision on numbers for this year and going forward will be put on hold pending how many show for tryouts. The number will be greatly influenced by the number of uniforms/warm-up suits are available.

Coaches will need to present some ideas on how many to take at next meeting. Also, whether they want to have an “alternate” list in case the numbers are more than we can support.

Shannon unanimously voted in as second head coach.

Ø PTO sports night will be Sunday, May 20 from 2-6pm – we will do our spring sign ups at that time. Volunteers are needed

Second sign-up night will be June 4^th at the JH.

Ø Football coaches need to update the parent letter that has dates on it by the next meeting, in order to have them ready for sign-ups in May.

JH can start practice on the first Monday FOLLOWING the first Sunday in August per league rules.

Ø George handed out samples of the new and improved registration/insurance/ and rules forms. He will add some phone numbers for insurance information to the insurance form. ( Ex: Cub Care )

Ø Jeff Adams provided dates for school physicals as follows – June 4^th & 5^th for the JH and May 30^th for Noble 6/Berwick 5. York hospital will accept calls for special dates for parents who can’t make these dates. (698-6710) Cindy Bolden is the school contact person ( 676-2175 ) There will be a late time for parents who need to bring their kids later. Lebanon and North Berwick kids are also included in this. ( for the 4^th and 5^th graders ) The price is $10. Need to remind parents to get a copy that can be provided to the Squires at registration time.

Ø George handed out the forms for the HS Football golf scramble fundraiser for anyone that was interested.

Ø Crystal has been busy with the concession stand revamp initiative. Permission was given to remove the satellite dish on the roof. She also has a no strings attached cooler from Pepsi that we can use to replace one of the “barely working”ones currently in the stand.

Bill Ziedh has volunteered to be our contractor for the renovation and will perform the work at cost. Crystal will meet with him tomorrow ( 10^th ) and from there set up a meeting with George to go over his layout and provide us with some advice on how to proceed. Priorities are the roof, jacking up the corner and the floor ( with due consideration given to rodent-proofing the stand )

Ø Deb provided a fund raising update – Applebee’s has already been contacted about doing the pancake breakfast again this year to raves.Tentative dates are Sept 15^th for the PW and first week of Oct for the JH. Discussion involved handing out the tickets at registration.

Deb has sent out 22 letters to potential sponsors.

Cheering would like to do another bake sale and will co-ordinate this with Deb. Other ideas were throw around but nothing else was decided at this time. Will continue to work with Deb to come up with some ideas for this year.

Ø Cindy reported that the town and Berwick Youth Baseball is asking the Squires for help at the field on clean-up day. The date is April 21^st, be there by 9:00am bring energy and your own rakes!

Next meeting will be May 14th , at the JH cafeteria